Monitoring & Evaluation
» M & E
Monitoring is the systematic collection and analysis of information as a project
progresses. It is aimed at improving the efficiency and effectiveness of a project
or organization. It is based on targets set and activities planned during the planning
phases of work. It helps to keep the work on track, and can let management know
when things are going wrong. If done properly, it is an invaluable tool for good
management, and it provides a useful base for evaluation. It enables you to determine
whether the resources you have available are sufficient and are being well used,
whether the capacity you have is sufficient and appropriate, and whether you doing
what planned to do.
Evaluation is the comparison of actual project impacts against the agreed strategic
plans. It looks at what you set out to do, what you have accomplished it. It can
be formative (taking place during the life of a project or organization, with the
intention of improving the strategy or way of functioning of the project or an organization
It can also be summative (drawing learning from learning from a completed that is
no longer functioning).
What monitoring and evaluation have in common is that they are geared towards learning
from what you doing how you are doing it by focusing on:
Efficiency tells you that the input into the work is appropriate in terms of the
output. This could be input in terms of money, time, staff, equipment and so on.
When you run a project and are concerned about its replicability or about going
to scale then it is very important to get the efficiency element right.
Effectiveness is a measures of the extent to which a developments programme or project
achieve the specific objective it set. If, for example, we set out to improve the
qualification of all the high school teachers in a particular area, did we succeed?
Impact tells you whether or not what you did made a difference to the problem situation
you were trying to address. In other words, was your strategy useful? Did ensuring
that teachers were better qualified improve the pass rate in the final year of school?
Before you decide to get bigger, or to replicate the project elsewhere, you need
to be sure that what you are doing makes sense in terms of the impact you want to
- SIMS - Strategic Information Management System
- It is an internet based tool (software) to manage the entire data system of NACO
SIMS is a single tool, where data can be entered, monitored, analyzed and reports
can be generated
How SIMS differs from CMIS?
- It is single internet based software
- Other data entry sources like individual data entry systems of ICTC, ART, Blood
Bank are integrated
- Data entry, monitoring of entries, analysis of the data entered, and customized
reports generation can be done through this system
- Once data is entered at the reporting unit level, all subsequent higher levels can
view the data in real time.
Description of SIMS:
- SIMS Modules
- Conceptualization of Reporting unit levels in SIMS
- Scheme of Data flow in SIMS
- SIMS has three modules
- MIS Module
1. MIS stands for Management Information System 2. It includes the periodic
reports filled by reporting unit 3. This module is used for entering the data
in respective format reports 4. It is also used to view, modify and forward
- SIMS has three modules 1. Admin 2. Reports 3. MIS
|Reporting Unit Level
||Reporting Unit Type
||ICTC, Blood Bank, ART, CCC, DIC,,STI,TI,
SLART, RSTRL, Link worker, Laboratory